Tag Archives: to do

Getting Things Done: The Calendar

The Getting Things Done method also places a great deal of importance on the calendar. It’s the “bucket” in which only three types of information should go:
– time specific actions (meetings, appointments)
– day specific actions (tasks and to-dos that must be completed on a certain day but not at a specific time that day)
– day specific information (things you want to know about on certain days such as directions to appointments, events of interest)

Evidently only these three types of information and nothing else can go onto your calendar – be it digital or analog. This is to prevent the jam-ups that occur on your daily to-do checklist because of constant new input and shifting priorities. Additionally if there is something on the list that doesn’t really need to be done it dilutes the importance of the tasks which must be accomplished that day.

To that end, actions that are not day-specific and reminders should go on a “next actions” list. So your daily tasks revolve around two separate sources of information: your calendar and your next actions list. This seems needlessly complicated to me and is why I love my Moleskine daily planner, it’s the best of both worlds. I can put in events by time and list what I have to do that day – as well as a general time (morning, afternoon) in which I have to get stuff done. The only drawback is that if I don’t get something done on one day, I have to transfer it to the following day…which would be painful except I have a fetish for my own handwriting and adore making lists. Just sayin’…

How do you keep track of daily tasks – do you have a system with which you are similarly obsessed?

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Friday Bites: #3 Establish Your Morning Routine

In this week’s installment of Tsh Oxenreider’s “52 Bites,” I’m hitting week 3, “Establishing Your Morning Routine.” With a 3.5 year old, a 2 month old and a telecommuting spouse who opens up shop anywhere between 4-8am daily, “routine” is a stretch… Mornings are typically chaotic, hectic, and fraught with anxiety. I expect this state can oh be heightened when I go back to work. So, I’m fully on board with this week’s bite!

Oxenreider stresses that you do the essentials first, before beginning your day. Choose five tasks and do them first thing in the morning, in the same order every day. Your list of five tasks should be written down and hung prominently until it becomes a habit.

Here is what I’ll be tackling in the morning:
1. Shower and fully primp – hair, makeup, and non-yoga pant outfit (gotta keep up with these Texan girls)
2. Make and pack kids’ meals for daycare
3. Prepare our grown up breakfasts and lunches (we’re on a diet plan…starting next week…I mean it…)
4. Create and review my to do list for the day
5. Check, respond to, and clear personal email, Facebook, LinkedIn, etc messages

Phew. Mind you, this all must be accomplished by 7am when O wakes up and may possibly have to be done one-handed, while holding H in the other.
Setting the alarm now for 5:30am, ugh…

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Happy New Year!

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The best part of a new year is starting a brand new, crispy clean Moleskine daily planner. My favorite is the 5×8 soft bound 1 day/page variety.

How do you keep track of your daily tasks?

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