Getting Things Done – Reference Files

What is your general reference filing system like? Do you have two, big-ass metal file cabinets, meticulously organized and lovingly labeled? Do you have big canvas-covered hanging file boxes (as I do) and keep only the bare minimum? Do you have hoarder-esque stacks of crap lining the walls of your office? Or are you all digital, scanning receipts and tossing them later?

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According to David Allen, in “Getting Things Done,” your filing system must be “fast, functional and fun, or you’ll resist the whole process.”

Allen recommends an “alpha system” organized entirely by A-Z as opposed to multiple systems. One simple alpha system files everything by topic, project, person or company so that it can only be in 3-4 places if you forgot where you put it. I’m not sure I’m down with this, as I like to keep my reference files according to subject (i.e. – vacation ideas, childcare articles, etc). He also recommends using the heavy-duty metal filing cabinets, having sh!t-tons of fresh file folders available, and labeling every damn thing with a label maker. OK, I agree with all of that. Also, files should be purged at least once a year – for sure…

 OCD: End of month gut check

OK so this month, I put routines in place for morning and night, started writing up and accomplishing two weekly goals every Sunday, instituted the grocery list template, the menu planner, the wipe-off chore list, a petty cash system and clipboards galore… I think I’ve really taken February by the balls here. Doing my best to get into some better habits – maybe acting like more of a grown up (now that I’m pushing 40)… All that good shit…

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